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Acquisitions COI

Community of Interest

Acquisitions FAQ

What is the procedure to run the Fund Activity Reports? How often should it be run?

You should run the Fund Activity Reports at least once a month. Please see page #105490 in the manual for instructions on printing the Fund Activity Report.

The tabs at the top of Fiscal Close are grayed out, even though I finished what I needed to do in the first tab. What's wrong?

Choose the Next at the bottom of the screen in order to move to the next tab.

Why don't I see the Fiscal Close mode on the left hand navigation bar in Acquisitions?

Contact OPALhelp to enable this mode in Acquisitions.

I have reached the last tab in Fiscal Close. I don’t have appropriations to enter yet. How can I get out of Fiscal Close mode if I'm done?

Click on another mode in Millennium Acquisitions. You will see a “Fiscal Close Complete” message. You can enter Funds mode later and use the adjustment tab to enter new appropriations.

I just entered Fiscal Close mode in Millennium and it’s advising me to post. I cannot post because I get the following message: "You have exceeded the maximum number of entries allowed in the history file." How can I fix this

Complete the following steps:

  • Exit Fiscal Close mode by entering Funds mode.
  • In the Funds mode Activity tab, run a fund activity report and clear your payment history file.
  • After clearing the file, you can return to Fiscal Close mode and resume posting.

I am in the second tab of Fiscal Close, where I am supposed to run the fund activity report. I ran this report, and I am unable to clear the payment history file because of funds out of balance. What should I do?

Exit Fiscal Close mode and contact OPALhelp to help you resolve funds out of balance.

What else should I keep in mind when performing fiscal closing in Acquisitions?

The following notes are important when performing fiscal closing in Acquisitions:

* In Fiscal Close step 4 (copy and clear funds), a check box is present: Archive "Current Funds" amounts to "Old Funds", and "Hierarchies" to "Old Hierarchies". If you process and clear the funds in this tab and then decide to return to this tab for any reason, remember to uncheck this option the second time around.
* Remember that you do not need to finish Fiscal Close in one session. You can leave Fiscal Close mode and come back at a later time.
* If you are completing Fiscal Closing method 2, remember that there are three different settings that determine the type of method 2 fiscal closing you are performing.
* Negative encumbrances (commitments) can occur if the encumbrances are inappropriately