Skip to main content

Cataloging COI

Community of Interest

Cataloging COI Updates - Spring 2020

Summary of the latest updates, best practice suggestions and decisions from the Cataloging COI meetings and discussions:Cataloging COI Updates

  • Current landscape: some schools are under either spending freezes or asked to give back with informed spending holds/cuts into FY 21. Few institutions are doing much cataloging with the exception of some eResources.

  • Clarification that institutions are generally not doing local authority work because it affects Marcive processing that is already set up for the group. There is a potential for overlay and duplicate records, which results in clean-up issues. Specific to local authority notes for authors, those might not be as problematic or affect retrieval. We do not add any type of 899, 790, 690 etc. because those are not indexed and would require profiling changes and re-indexing, which can incur additional costs. Any changes to authority-related policies will need to be agreed upon and decided by the group. 

  • Consider setting electronic holdings information in OCLC. Accurate information in Worldcat makes it easier to see what's available and fulfill ILL requests based on licensing. Reach out to for assistance with setting that up.

  • OCLC is changing encoding levels and encourages libraries to begin using blank instead of I for full level cataloging and 7 instead of K for minimal level cataloging. 
  • Next meeting Wednesday, October 28, 2020. 
    Dai Newman will take over as coordinator starting 7/1/2020.

Statement of Purpose

The Cataloging COI establishes and maintains standards, policies, and procedures that ensure high quality bibliographic records in the OPAL online catalog. The Cataloging COI recommends policies for record selections, input, and deletion, in accord with OhioLINK directives, and plans and implements modifications to catalog records in response to changes in accepted cataloging practices and system enhancements.

Policies and procedures are developed in consultation with the OhioNET Director of Technology Services and are published and maintained in an online cataloging manual. The COI also serves as an advisory body to the Directors’ Council, works in collaboration with other OPAL groups with shared interests, and regularly disseminates its work through OPAL communication channels.