Summary of the latest updates, best practice suggestions and decisions from the Cataloging COI meetings and discussions:
To address the longstanding problem of records missing barcodes or call numbers in Sierra, all of the records having index entries without the corresponding field have been fixed. Matt has also fixed a number of records that were missing either the barcode or call number field and had a barcode or call number field in the item record 945 ITEM FLD. Please let email@example.com know as soon as you encounter others. Hopefully, identifying a more precise time frame for when these problems occur will make it easier for Innovative to identify the cause and finally fix it.
Members shared that Encore lacks the subject indexing functionality of the classic OhioLINK catalog and that it can be challenging to reproduce searches from the OPAL catalog into Encore. Matt confirmed that the OhioLINK search option button in the OPAL catalog needs to point to either the classic catalog or Encore - offering both simultaneously isn't possible under the existing Sierra architecture.
There was broad support for changing the "View Online" link text to something more descriptive that clearly identifies access for all OPAL libraries. The Cataloging COI will reach out to the User Services COI coordinator with a proposal that will also be shared with the Director's Council. Details should be posted to Oshare for all OPAL members.
The Cataloging COI establishes and maintains standards, policies, and procedures that ensure high quality bibliographic records in the OPAL online catalog. The Cataloging COI recommends policies for record selections, input, and deletion, in accord with OhioLINK directives, and plans and implements modifications to catalog records in response to changes in accepted cataloging practices and system enhancements.
Policies and procedures are developed in consultation with the OhioNET Director of Technology Services and are published and maintained in an online cataloging manual. The COI also serves as an advisory body to the Directors’ Council, works in collaboration with other OPAL groups with shared interests, and regularly disseminates its work through OPAL communication channels.