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Circulation COI

Community of Interest

Circulation COI Updates - Fall 2020

Summary of the latest updates, best practice suggestions and decisions from the Circulation COI meetings and discussions:Circulation COI Updates

  • Approaches to lockable study rooms and key management vary across institution:
    • Some study rooms are locked, with reservations needed. 
    • Many require key checkout, others take collateral or allow only staff to unlock doors to prevent key contamination. 
    • A number of libraries do not have locking study rooms and rely on a visual indicator to let staff know when a room needs sanitized/cleaned after use.
    • Some return this item to the Circ Desk, others have cards that are flipped.
  • Please remember to update the COVID-19 spreadsheet if you have any changes.
  • The meeting minutes contain details from our general discussion on how COIVD-19 has impacted daily library operations:
    • Furniture and traffic
    • Food and drink policies
    • Print circulation
    • Remote work
    • Student worker responsibilities
    • Changed workflows 
  • Thanks to Collette Knight (Defiance) for editing the student manuals to meet accessibility standards and updating the Cleanup Instructions (In Transit & Returned Too Long) on the OPAL Circ webpage and to Laura D'Amato (Mount Union) for helping update the information on the onboarding page.
  • Next meeting: Wednesday, April 21 from 10:30am-1:30pm

The full meeting minutes can be found under the Meeting Documents tab.

Statement of Purpose

The OPAL Circulation COI is comprised of individuals who perform circulation related duties in their libraries within the consortium. Its mission is to create circulation related policies that are beneficial to both circulation staff and library users, to provide a valuable resource pool for system related questions and best practices, and to serve as a forum for networking within the consortium. This mission is achieved through regular meetings with open discussions of pertinent and relevant topics, with guidance from the OPAL staff members and the OPAL Directors’ Council.


Other Materials

Training Odyssey
Virtual Record Cleanup Odyssey Training (J. Thomas, Fall 2006)
OPAL Cleanup Instructions (In Transit & Returned Too Long) Odyssey FAQ
System Set-Up Checklist (OhioLINK) Odyssey Protocol Technical Help Document
PCIRC Priority Dispatch Contact Info
Pickup-Anywhere Cheat Sheet (Cincinnati)
Institutional Codes (Cleveland)
Replacement Policies by Institution (Columbus)
PCIRC Contact List (and many other PCIRC details) (Toledo)
Word Template for Removable Labels for OhioLINK PCIRC (Dayton)
Priority Mailing Labels Ohio Account Manager:
Heather Reed
(O) 614-986-2384 (C) 513-264-7342
Using Magic Barcode (for requesting specific items through OhioLINK catalog on behalf of a patron)  


Circulation COI Coordinator

Scribe: Claire Ballinger

Core Documents