The following OhioLINK ebook collections are loaded by OhioNET into the OPAL Catalog through OCLC Collection Manager:
The following record sets are not loaded into the OPAL catalog as they are for types of material for which records are not permitted in the OPAL catalog:
Institutions with their own subscriptions to electronic resources such as Kanopy, R2, Proquest ebooks, etc. can arrange to have those records loaded into the shared OPAL catalog. Generally the process involves using Sierra's Scheduler function and OCLC Collection Manager. Specific collection configuration will vary depending on OCLC provider partnerships and the Worldshare knowledge base collections available. The most common scenarios are outlined below. OhioNET can help you determine with applies in your situation and initiate loading for your collection(s).
For some collections, vendors/providers work directly with OCLC to automatically add and maintain your unique, library-specific collection data through Collection Manager. An OCLC Collection Manager account is required. Once established, the feed and collection maintenance are fully automated, which means new records and updates are communicated directly to OCLC by the vendor and then loaded into the catalog via Scheduler. Current OCLC partners with automated collection loading options include:
Consult each provider's documentation page above for more information about initiating a request, specific workflows and available features.
For collections without automated collection loading, you or OhioNET on your behalf, are able to manually select a global knowledge base collection, either as a whole or as a subset of titles (if collection is customizable) to match your subscription.
WorldCat knowledge base collections selected in Collection Manager are customizable or non-customizable. This designation specifies whether or not libraries can select (add) individual titles from a collection and edit title-level fields such as coverage information. OCLC updates their list of collections monthly.
Example: Kanopy is a vendor who does not currently have an automated feed arrangement with OCLC. Instead, record delivery is set up by selecting the appropriate Kanopy OCLC knowledge base collection in Collection Manager - Kanopy US for the full collection or Kanopy PDA US for selected PDA titles. When collections are selected as a whole, there is no option to deselect individual titles. In that case, institutions receive the same batch of files. If a participating institution does not have access to a particular title in the collection, we recommend suppressing the item record rather than deletion because future collection updates will generate a new record, requiring repetitive clean-up. For customization due to large exclusion lists, contact OPALHelp to discuss potentially updating your Collection Manager holdings information using KBART files.
Updates and new records from vendors are picked up weekly from the knowledge base in Collection Manager and loaded into Sierra via Scheduler.
Deletion files also come weekly and are manually handled by OhioNET staff to preserve other OPAL institutions' access within the shared catalog.
Collection Manager can automatically deliver records that already exist in WorldCat based on titles you have purchased from your material provider (Emery-Pratt, Brodart, Baker & Taylor etc.). The time it takes to send OCLC your order information varies by provider. Scheduler runs once a week to process and load any records for electronic order information that OCLC has received from the vendor. Workflow details to customize your record profile and create a partner cataloging collection can be found in OCLC's documentation by clicking on the link for your material provider.
When selecting knowledge base collections there's also an option to update your collection holdings in WorldCat. This makes it possible to dynamically represent your subscription access as it changes and helps you manage ILL requesting, particularly in terms of eResource licensing. After you select a knowledge base collection, it takes 24-48 hours to set holdings on titles in WorldCat. Note: An OCLC Cataloging Subscription is required.
Please contact OPALHelp to arrange for deselection of any collections in OCLC Collection Manager. We will also work with you to remove records from the catalog if required. If your institution manages its own instance of Collection Manager you will need to deselect the relevant collection(s) and choose the option NOT to produce deletion records in Collection Manager (you will get a pop up when the collection is deselected). Let us know when you’ve completed that step and we will delete your records in Sierra.
Government documents are handled differently and independently (no Collection Manager involvement). OhioNET runs a script that retrieves the CRDP records from Marcive using https to download the files. Participating institutions receive a message from Marcive Customer Service that records are available. They can then create review files in Sierra to view and process files - instructions can be found in Otterbein University's CRDP documentation.
A system emergency is a situation in which Sierra, the catalog, or off-campus proxy becomes inaccessible. If the OhioNET office is closed and you have determined a system is down, please call the number below and leave a voicemail with a detailed description of the service outage. You can expect a return phone call within two hours.